ACL 2025 Call for Student Volunteers
# Student Volunteer Program
A limited number of student volunteers are needed for the success of ACL
2025. Both online and in-person event volunteers are needed.
Tasks may include assisting at the registration desk, filling delegate
packs, managing poster board sessions and displays, serving as volunteer
coordinator for the day, and/or AV/technical support such as (but not
limited to) managing social media (X/Twitter) and providing assistance for
conference events including tutorials, the main conference, and workshops
(either online or in-person versions).
In exchange for a minimum of 10 hours of service, students receive free
registration to the main conference (including the ACL membership fee of
the current year and paper registration fee if applicable), workshops and
tutorials, and social events. The work will be divided, probably into two
half-day shifts, and the shifts will be scheduled to maximise volunteer
access to the conference events.
*We'd like to kindly inform you that the award does not include provisions
for travel and accommodation.* If travel support is essential for you, we
encourage you to explore the D&I funds as well.
## Important Dates
All deadlines are 11:59 PM UTC-12:00 (“anywhere on Earth”).
- Application Deadline: June 6, 2025
- Notification of Acceptance: June 16, 2025
## Selection Criteria
The selection process for the Student Volunteer Program will involve a
careful evaluation of the materials submitted by applicants. Priority
consideration will be given to individuals who meet either of the following
criteria:
- Students who will be presenting a paper at the main conference or an
associated workshop, whether in person or online. We encourage both
newcomers and those with prior volunteer experience to apply.
- Students who are enthusiastic about assisting with various aspects of the
conference, genuinely hoping to collaborate in making ACL 2025 a success.
- Student presenters who demonstrate financial need (Applicants can
optionally include a letter from a faculty advisor to explain financial
need).
- For virtual volunteers, students who are familiar with GatherTown and
Whova.
**IMPORTANT: Applicants who are selected must commit to attending the
training sessions and fulfilling the assigned responsibilities. If you are
unsure whether you will attend the conference, please do not apply–we
expect every volunteer to show up and demonstrate enthusiasm for helping
out the conference**.
## Submission Procedure
Applicants for the Student Volunteer Program must be full-time students and
should submit the completed application form, where we ask a few questions
and a one-page CV (resume). Students should make travel arrangements and
accommodations independent of the results of the application. Apply via the
following form:
https://forms.gle/THCSnxw8dte34Wbu5
Please **DO NOT REGISTER** for the ACL 2025 Conference until someone has
reached out to you or you have received a Congratulatory email confirming
your Volunteer Service Acceptance. Once you have received this Acceptance
notification, you will receive a special link to register for which your
registration fees are waived. Additionally, a separate email containing a
Volunteer Registration form will be sent to you, in which you can list what
volunteer preference task you would like based on your skillset (i.e.
registration, volunteer coordinator, poster session liaison etc.). This
form must be completed FIRST in order to receive the ACL Conference 2025
LINK to have registration fees waived. If, for any reason, you are not
accepted, the Registrar will work with you to secure early registration fee
rates.
In the case that a student requires reimbursement after the conference for
LATE volunteer registration, the student must provide a receipt of paid
registration fees from a debit or bank account (i.e., a business expense
report) to the ACL Assistant Director of Events, Megs Haddad
acl.megshaddad(a)gmail.com
## Summary of Important Notes
- Student volunteers receive only free conference registration and free ACL
membership for the year, and must be responsible for all other costs, such
as travel and accommodation.
- Student volunteers may also apply for the Diversity & Inclusion (D&I)
grant, which may help offset additional costs. The application procedures
are separate.
- We plan to notify of acceptance of student volunteer status on June 16,
2025. Please do not register for the conference before that.
- Student volunteers who do NOT show up to their training sessions and
their assigned duties will be charged the full cost after the conference.
- Student volunteers who do not fulfil 10 hours of service may be charged
for a portion—or the entirety—of their conference benefits.
## Student Volunteer Chairs
Contact: acl2025-volunteer-chairs(a)googlegroups.com
- Pedro Henrique Luz de Araujo, University of Vienna (Austria)
- Eleonora Mancini, University of Bologna (Italy)
--
Horacio Saggion
Full Professor / Chair in Computer Science and Artificial Intelligence
Head of the Natural Language Processing Group - TALN
Project Coordinator iDEM Project (HE)
Co-PI of the AI-BOOST project (HE)
Co-PI of the IDEAL project (HE)
Universitat Pompeu Fabra
https://twitter.com/h_saggionhttps://www.linkedin.com/in/horacio-saggion-1749b916
--
Horacio Saggion
Full Professor / Chair in Computer Science and Artificial Intelligence
Head of the Natural Language Processing Group - TALN
Project Coordinator iDEM Project (HE)
Co-PI of the AI-BOOST project (HE)
Co-PI of the IDEAL project (HE)
Universitat Pompeu Fabra
https://twitter.com/h_saggionhttps://www.linkedin.com/in/horacio-saggion-1749b916
