WINLP 2025 WORKSHOP

The Widening NLP (WiNLP) workshop aims to foster an inclusive environment that highlights the contributions of researchers from underrepresented groups in NLP. Anyone who self-identifies as being from an underrepresented background--based on gender, ethnicity, nationality, sexual orientation, disability, or otherwise--is encouraged to submit. In 2025, WiNLP will continue placing emphasis on access, disability, and diversity across scientific backgrounds, disciplines, training, and underrepresented languages.

Our annual Widening Natural Language Processing Workshop (WiNLP) will be held in conjunction with EMNLP 2025 in Suzhou, China. Since EMNLP is anticipating a hybrid format for their conference, we also anticipate our workshop will be hybrid, with both online and in-person attendees. The one-day workshop will occur during EMNLP's workshop period with an exact date to be announced soon.

The full-day event includes invited talks, oral presentations, and poster sessions. The workshop provides an excellent opportunity for junior members in the community to showcase their work and connect with senior mentors for feedback and career advice. It also offers recruitment opportunities with leading industrial labs. Most importantly, the workshop will provide an inclusive and accepting space, and work to lower structural barriers to joining and collaborating with the NLP community at large.

Information on Submission guidelines at: https://www.winlp.org/call-for-submissions-2025/

PRE-SUBMISSION MENTORSHIP PROGRAM

WiNLP offers an optional pre-submission mentorship program to help authors improve the quality of their writing and presentation before final submission. The program focuses on enhancing the clarity and structure of the paper, not critiquing the research content.

* Submission: Authors must submit a draft of their paper via the designated Google Form (https://forms.gle/J33K2ea6VruN82ke9) by June 20, 2025. The draft should adhere to the same formatting and length guidelines as final submissions. * Mentor Assignment: Organizers will check the draft for compliance with formatting requirements before assigning a mentor. The mentor will not be involved in reviewing the final submission. * Feedback: Mentors will provide feedback by July 18, 2025, offering suggestions to improve writing and presentation. Authors are encouraged to incorporate this feedback before the final submission deadline. * Non-Anonymous: The mentorship process is not anonymized. * Final Submission: Authors who participate in the mentorship program should submit their final paper as a new submission via OpenReview by August 1st, 2025 to be considered for WiNLP workshop. Participation in the mentorship program is not a prerequisite for submitting a paper to WiNLP.

TRAVEL SUPPORT

WiNLP offers a limited number of travel grants to support one author per accepted submission. Grants may cover expenses such as registration, travel, lodging, or visa costs. Funded authors may choose to attend virtually if preferred.

* Travel grant application deadline: September 26, 2025 * Notification: October 6, 2025 * Eligibility: One author per accepted submission is eligible. The funded author must be identified in the travel grant application form.

Additional funding for virtual attendance by other authors may be considered if surplus funds are available, but in-person attendance for additional authors is not guaranteed. Travel expenses are handled via reimbursement (primarily through USD check or PayPal). Authors unable to front travel costs should contact the organizers early to discuss alternatives.

Authors are encouraged to explore local funding options (e.g., institutional support) to maximize the reach of WiNLP's limited funds. We recommend additional student authors keep an eye out for the EMNLP call for student volunteers or call for D&I subsidies as opportunities for further funding.

IMPORTANT DATES

All deadlines are 11:59 PM UTC-12:00 "Anywhere on Earth"

* Pre-submission mentoring deadline: June 20, 2025 * Pre-submission feedback returned: July 18, 2025 * Paper submission deadline: August 1, 2025 * Acceptance notifications: September 15, 2025 * Camera-ready deadline: October 1, 2025 * Travel grant applications due: September 26, 2025 * Travel grant notifications: October 6, 2025

CONTACT INFORMATION

Website: https://www.winlp.org/call-for-submissions-2025/

Twitter: @winlpworkshop [1]

Facebook: Widening NLP [2]

LinkedIn: Widening NLP [3]

E-mail: winlp-chairs@googlegroups.com

Links: ------ [1] https://twitter.com/WiNLPWorkshop [2] https://www.facebook.com/WideningNLP [3] https://www.linkedin.com/company/winlp