ACL 2025 Call for Proposals
The Association for Computational Linguistics (ACL) hereby invites
proposals to host the annual ACL conference in the Europe/Middle East/Africa
Region in the summer of 2025. At this time, we seek preliminary draft
proposals from prospective conference host cities in relevant regions.
Contributors of promising proposals will be asked to provide additional
information for the final selection.
ACL 2025 will be organized in collaboration with EACL. The ACL 2025
Coordinating Committee, made up of representatives of the ACL and
representatives from EACL, will select the General Chair and the Program
Committee Co-Chairs for the conference. Draft proposals should identify
Local Arrangements Chair(s), who will work with the General Chair and the
Coordinating Committee to develop a detailed conference plan and budget.
To facilitate efficient conference organization and economies of scale, the
ACL Office will be centralizing many more tasks than in previous years
(e.g. registrations, AV, hybrid hosting platform, venue negotiations, hotel
blocks, financial transactions and accounting, etc), with a much less
burdensome role for the local team in the conference organization.
In addition, our goal is to make it substantially easier for local teams to
make proposals without the heavy overhead and responsibilities that
previously discouraged academics from getting involved. We would like to
simplify all aspects of the traditional bid process, and make it as easy as
scouting for promising locations and offering as much (or as little) as you
feel you and your local community can contribute to the conference.
In light of the centralization of conference organization tasks, please
note the following changes:
1) Local organizers should not work to engage PCOs, but rather should
suggest (but not negotiate) promising locations and/or venues based on your
personal experience, publicly available information and/or discussions with
local government organizations who work to bring major conventions to
localities.
2) Local organizers should not pick specific dates, but rather provide
information about feasible and recommended dates, based on such local data
as weather patterns, holidays, etc.
3) Detailed financial spreadsheets are not required and the local team will
have no financial responsibilities for the conference. Simple contrastive
summaries of publicly available pricing are helpful (e.g. typical hotel
room costs). In general, the most useful proposal content is a contrastive
summary of what you believe to be the pros and cons of the conference and
social event venues you believe to be promising.
4) When there are multiple viable proposals for a given conference/year,
ACL will consider those not chosen for future dates, if the local
organizers are amenable.
== Proposal highlights ==
Preliminary proposals should ideally include the following information:
-
Details about candidate venues for the primary conference location
-
Please include as much information as possible (from publicly
available sources) about capacity and services. If you can, it is good to
do a private but non-official walk-through of the space (and take
photographs).
-
If possible, please list pros and cons for multiple venue candidates.
-
Details about hotels, candidate social event venues, and candidate
locations for the ACL recognition dinner
-
Again, please work from publicly available information, rather than
formally approaching venues or any PCOs on behalf of the ACL.
-
Information about potential local and regional sponsors
-
Please include information about direct contacts within those
organizations and degree of likely interest as well as any further
particulars about what about our events would interest each sponsor.
-
Information about candidate dates, including information about local
holidays or events of note that would positively or negatively impact an
ACL event
-
Please do not enquire about availability with venues, either
individually or on behalf of the ACL.
-
Information about transportation to the region
-
Include distances, durations and representative seasonal costs of
trains and typically available flights to major cities in EMEA
and further
away with representative concentrations of ACL members
-
Notes on legal/cultural factors relevant to conference organization
-
Please include a candid assessment of openness and potential barriers
to ACL's diverse communities.
-
Information about general financial factors, such as:
-
VAT tax rules and VAT tax rebates
-
Any publicly available information about assistance opportunities
(financial and logistical) from local or national tourism and convention
bureaus. It’s fine to express interest, but please do not apply for these
without coordination with the ACL.
No specific template is required for proposal submission. The above
information is helpful and should be communicated in the most natural
medium, but even a partial survey and assessment of recommended locales and
venues will be considered.
== Evaluation ==
Proposals will be evaluated according to the following criteria (in no
particular order):
- Experience, flexibility, and creativity of proposed local team
- Local Computational Linguistics community support
- Available local government and industry support
- Accessibility and attractiveness of the proposed locale
- Availability of adequate conference and exhibit facilities for the
anticipated number of registrants in the proposed locale, and the quality
and adequacy of specific available venues
- Adequacy of accommodation and food services across a range of price
categories and close to the conference facilities
- Venue pricing and value, based on post-proposal research and negotiations
conducted by the ACL office
- Geographical balance with regard to ACL and EACL region in the decade
prior to 2025.
== Background and Important Dates ==
Location information of recent major regionally-relevant conferences:
-
ACL: 2022 Dublin, Ireland; 2019 Florence, Italy; 2016 Berlin, Germany;
2013 Sofia, Bulgaria; 2010 Uppsala, Sweden
-
EACL: 2023 Dubrovnik, Croatia; 2017 Valencia, Spain; 2014 Gothenburg,
Sweden; 2012 Avignon, France
-
EMNLP: 2022 Abu Dhabi, UAE; 2018 Brussels, Belgium; 2017 Copenhagen,
Denmark; 2015 Lisbon, Portugal
-
COLING: 2014 Dublin, Ireland
-
LREC: 2022 Marseille, France; 2016 Portorož, Slovenia; 2014 Reykjavik,
Iceland; 2012 Istanbul, Turkey; 2010 Valletta, Malta
Important dates
- November, 2022: Call for proposals
- December 15, 2022: Notify intention to submit proposal
- January 21, 2023: Draft proposals due
- Through March 1, 2023: Feedback and questions to proposers
- April 1 2023: Final proposals due
- July 2023: Venue selection and announcement at ACL 2023
For any queries please contact
Emily M. Bender (ebender(a)uw.edu): ACL2025 Coordinating Committee Chair
Please send notifications of intent and draft proposals to:
acl25cc(a)aclweb.org
--
Emily M. Bender (she/her)
Department of Linguistics
University of Washington
Twitter: @emilymbender